Calendar meetings

Connect a calendar and the Notes home lists today's meetings. Press Record next to one and the note is titled after that meeting and lists the people who were invited. This is on the desktop app.

Connect a calendarCopy Anchor Link

Open Settings > Notes > Calendar and add one of these:

• iCal link: the calendar's secret iCal (.ics) address. It needs no sign-in, and the calendar keeps itself up to date.
  • Google Calendar: on the web, open Settings, pick your calendar under Settings for my calendars, then Integrate calendar, and copy Secret address in iCal format.
  • Outlook: on the web, open Settings > Calendar > Shared calendars > Publish a calendar, choose Can view all details, and copy the ICS link.
  • iCloud: in the Calendar app, share the calendar as a Public Calendar and copy its link. A webcal:// link works as it is.
• iCal file: an .ics file exported from any calendar app. A file is a snapshot and does not update by itself, so import it again when it changes.

Foxl checks the link when you add it. A link that does not return a calendar, such as a sign-in page, is refused with the reason, and nothing is saved.

Each calendar has its own switch. Turn it off to hide its meetings without removing it, and use the trash button to remove it.

Today's meetingsCopy Anchor Link

With a calendar connected, the Notes home shows a Today list under Start Recording:

• Each meeting shows its time, its title and how many people were invited. Hover over the count to see their names.
• Record starts a recording for that meeting, the same as Start Recording.
• Meetings that have ended are dimmed. If you recorded one, Open note takes you to it.
• A thin Now line separates the meetings that have ended from the ones still to come.
• All-day entries, such as holidays, are not listed.

With no calendar connected, the list does not appear and nothing asks you to connect one.

Notes recorded from a meetingCopy Anchor Link

A note recorded with a meeting's Record button:

• Is titled after the meeting. The automatic title from the AI summary does not replace it. You can still rename it.
• Shows the meeting's time and the people invited in a line above the note.
• Keeps that title and those people if Foxl closes in the middle of the recording and recovers the note.

Meeting remindersCopy Anchor Link

A minute before a meeting with at least one other person, the desktop app shows a notification, for example "Design review starts in 1 min". On macOS the notification has a Record button that opens Notes and starts recording that meeting. On Windows and Linux, click the notification to open Notes, then press Record next to the meeting.

• Reminders are on when you connect your first calendar. Turn Meeting reminders off in Settings > Notes > Calendar, or change the timing to 1, 5 or 10 minutes before.
• There is no reminder while a recording is already running, and only one per meeting.
• It follows Settings > Notifications like every other Foxl notification: with notifications turned off there is no reminder, and with sounds turned off it is silent.
• Nothing records until you press Record.

Privacy and costCopy Anchor Link

• Your calendar links and the downloaded calendars are kept on this computer, in Foxl's data folder (on macOS and Linux, readable only by your user account). Settings shows only the calendar's website, such as calendar.google.com, never the whole link.
• This computer downloads a link straight from your calendar provider when Notes opens or the Foxl window comes forward, at most once every 10 minutes, and otherwise at most every 4 hours. Reading a calendar uses no Foxl credits.
• A note recorded from a meeting stores the meeting's title, time and invited people with the note, like the rest of the note.